Architect Proposal
September 21, 2015 1:59 PM - BoerumHillScott
How does this proposal look?
Sorry for the formatting, the original looked much better.

I. SCOPE OF PROPOSED CONSTRUCTION
a. xxxxx is a 3-story row house with a commercial space on the 1st floor
and a duplex apartment on the upper 2 floors. The scope of work for this agreement
involves converting a single bathroom on the 3rd Floor into 2 full bathrooms. See
attached preliminary plans.

II. SCOPE OF SERVICES
a. Fixed Fee Services:
1. Base Plans & initial design.
a. Spot-measure to confirm important dimensions on the attached plans &
prepare base plans of the 3rd Floor.
b. Prepare Schematic plans showing 2 bathrooms: up to 3 schemes (there
may not be that many logical options).
2. BUILDING DEPARTMENT (“DoB”) submission:
a. Through Plan Approval:
(1) Coordinate an Asbestos Investigation by others. (This is required
for all filings. Cost is not included in our fees.)
(2) Prepare Plans & Forms; submit them to the Owner for review &
signatures.
(3) Submit signed forms & plans to the DoB for review. Meet with
the Plan Examiner to review the application, and obtain Plan
Approval from the DoB. This allows a contractor to obtain a
Construction Permit and begin the work.
Note: We will submit for a Same Day Approval but cannot
guarantee that the work will be approved in 1 day.
b. Post-Approval Services:
(1) Inspections (billed per inspection):
(a) Perform Inspections as required by the DoB.
(b) Arrange for & coordinate Special Inspections (by
independent agencies) as required by the DoB.
(2) Once the work is complete and inspection requirements have been
satisfied, Obtain a DoB Letter of Completion, which is the
Department’s official acknowledgment that the work has been
completed satisfactorily.
b. Hourly Services: is work not included above, including without limitation:
1. Further Design work. (Selection of materials, electrical plans, etc.)
2. Bidding/Negotiating: preparation of Bid/Construction documents, selection of
or negotiations with bidders &/or contractors, preparing contract/s, etc.
3. Construction Services (beyond the inspections required by DoB, which are
primarily intended to protect the public rather than owners.)
4. Involvement in contract disputes.

III. FEES & EXPENSES
Invoices are organized by the phases described above. Predictable phases will be billed on
a fixed fee basis; other phases will be billed on an hourly basis, as follows:
a. Fixed Fees:
Deposit, on Acceptance: . . . . . . . . . . $1,000.
1. Base Plans & Initial Design Hourly,. to a max of $1,000.
2. DoB: After Submission to the Building . . . . . . . . . . $2,000.
a. After Approval of Plans @ DoB (“BD”) . . . . . . . . . . $2,500.
b. After final Sign-off (“BD”) . . . . . . . . . . $ 500.
(1) Controlled Inspections: $500. each
(2) Special Inspections: $250. each
Notes: * BD fees include “expediting” services.
* The # of Controlled & Special
Inspections is determined by DoB.
-------------------------------------------------------------------------------------
Total Fixed Fees: . . . . . . . . . . $7,000.
b. Hourly Rates will be:
Firm Principal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $225.00/hour
Associate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $200.00/hour
Designers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $175.00/hour
Progress Invoices will be mailed monthly unless otherwise arranged.
c. Reimbursable expenses will be billed at direct cost without markup. Examples include
but are not limited to:
1. Application, permit or filing fees
2. Printing, plotting & other reproduction costs.
3. Messenger services.
d. Invoices for services are due and payable upon receipt.


IV. REVISIONS, TERMINATION & MISCELLANEOUS
a. Revisions:
1. Except as noted, this Agreement may only be modified by written agreement.
2. The Scope of Proposed Construction and Architectural Services may be modified
by mutual agreement, including by verbal agreement. Modification-related
Services will be Additional Services unless otherwise agreed.
b. Termination:
1. This Agreement may be terminated by either party on 5 working days’ written
notice, including notice by email.
2. On termination, chargeable hours and expenses incurred prior to the date of
termination will be billed for all phases, at the agreed hourly rates. Total fees for
each phase shall not exceed any fixed fee for that phase.
3. On payment of outstanding invoices, Client/s shall be entitled to copies of all
drawings and other materials prepared under this Agreement.
c. Arbitration:
1. Any controversy or claim relating to this Agreement shall be settled by arbitration
in New York City in accordance with the Construction Industry rules of, and
conducted by, the American Arbitration Association (“AAA”).

16 comments
September 21, 2015 2:09 PM - Deleted
"b. Hourly Services: is work not included above, including without limitation:
1. Further Design work. (Selection of materials, electrical plans, etc.)
2. Bidding/Negotiating: preparation of Bid/Construction documents, selection of
or negotiations with bidders &/or contractors, preparing contract/s, etc.
3. Construction Services (beyond the inspections required by DoB, which are
primarily intended to protect the public rather than owners.)
4. Involvement in contract disputes."


this seems like a way they can charge you for whatever and you would have trouble disputing the charges.
#1
September 21, 2015 2:40 PM - Partridge
What is meant by "base plans"?

7K to design (what I imagine will be simple) and file sounds like a lot - but paying someone to deal with the DOB sounds priceless.
Edited by Partridge at September 21, 2015 2:40 PM
#2
September 21, 2015 2:52 PM - Deleted
i think it would be virtually impossible to file with the DOB yourself unless you had someone who had done it before show you. it is intentionally impenetrable.
#3
September 21, 2015 3:11 PM - BoerumHillScott
Based on what I have seen, the fees seem to be reasonable for architects in the neighborhood.

He quoted the hourly rates for the design and other stuff because we are still not sure exactly how much of the house we are going to use the firm for design and material selection.
Not sure why he chose to quote electrical plans by the hour, and not as part o the fixed cost, since we are pretty sure electrical plans will have to be filed.

Note that he has not seen the place yet. Due to schedules, it looks like that will be next Monday, along with (hopefully) signing the contract.
#4
September 21, 2015 3:15 PM - Deleted
the architect we ended up going with is charging us a flat fee that works out to about 5% of the total renovation budget. everyone else we talked to wanted 10% of the budget.
#5
September 21, 2015 4:25 PM - petebklyn
tl;dr
#6
September 21, 2015 10:39 PM - More4Less
brace for impact
#7
September 22, 2015 7:37 AM - dibs
Seems reasonable.


#8
September 22, 2015 9:23 AM - More4Less
Does this work include tons of infrastructure stuff - new electrical, plumbing, etc. Then lots of layout changes? If this simply add new bath then refresh the place, this sounds like lots of professionals involved for something simple.
#9
September 22, 2015 9:30 AM - BoerumHillScott
The number of professionals involved seem high to my cheap-ass southern boy background, but I'm not the one making the final decisions here.

The higher ups (mother-in-law and wife) decided that this will be done in Brownstone Brooklyn style.
#10
September 22, 2015 11:14 AM - Deleted
what would " cheap-ass southern boy" style be vs " Brownstone Brooklyn" style?
Edited by Deleted at September 22, 2015 11:14 AM
#11
September 22, 2015 11:21 AM - BoerumHillScott
In this context it means no permits, no architect, no designer - just the people doing the actual work compared with going full architect, designer, expediter, general contractor route.

It also means mid-to-high end Home Depot level stuff vs. custom designer stuff.
#12
September 22, 2015 11:43 AM - Partridge
tsk, tsk.
#13
September 22, 2015 12:36 PM - Deleted
i would do the work sans permit or architect (no one is going to find out), but at least take the money saved and buy some nice finishes.
#14
September 22, 2015 7:20 PM - More4Less
Scott has Chinaman sensibilities
#15
September 23, 2015 6:20 PM - ilovestoops
I'd be very, very, very, very, very, very careful with the "selection of materials" part. It can end up costing a fortune in their time to get products/materials you could have simply, easily, and cheaply selected yourself. Especially given that you have lots of PLUSA's to ask about products/materials/sources/sub-contractors. If there's something in particular that you need their help with, then use them, or select products and materials and ask them or the contractors about getting them. Otherwise, select the products you want and let them know so they can determine if/how they'll work with your plan.

To me, the most important reason for using an architect (other than for the filing), is that they should be able to identify problems or opportunities that you don't see, and can come up with solutions/ideas. It's absolutely worth paying for their time for that.
#16